Office Coordinator

*** Temporary 12 month contract ***

Job summary:

The Office Coordinator supports the Toronto branch team through various administrative duties to assist all departments in running efficiently and effectively. He/she will provide support to the Operations Manager and report directly to her.

Major Duties:

• Support the office as directed by the Operations Manager.

• Work closely with the Operations Manager, Branch Manager and the District Sales Manager through administrative tasks including filing, research, planning events, analysis, etc.

• Support Territory Rep’s as directed by the Operations Manager.

• Manage all Toronto general inquiries and distribute as needed general email, faxes and phone calls.

• Manage all office equipment, support building maintenance issues through coordinating with 3rd parties. Order office supplies for Toronto, as needed.

• Operate the Main switchboard/Reception area.

• Proactively look for opportunities to improve processes and support other team members.

• Adheres to all company and quality procedures and policies.

• All other administrative tasks as required including scheduling meetings, building maintenance, expense processing, etc.

• Performs other duties as assigned or requested.

Job qualifications:

• High school diploma or equivalent.

• Minimum 3 years' experience in similar position.

• Previous experience in the dental field is an asset.

• SAP knowledge an asset.

• Excellent communication skills, both written and verbal in English.

• Extremely well organized and attention to detail.

• Ability to multitask and perform under pressure in order to effectively meet deadlines.

• Excellent computer, particularly Excel and general accounting skills are required.

• Exceptional customer service and communication skills.

• Ability to work independently.

• Proven team player.