Vendor Management Specialist

Job Summary
The Vendor Management Specialist supports vendor onboarding, data accuracy, and administrative processes to ensure vendor records, documentation, and contracts are maintained in compliance with organizational standards. This role enables efficient sourcing, purchasing, and commercial operations by ensuring complete, accurate, and reliable vendor information. The position is ideal for a detail‑oriented professional who thrives in structured work and cross‑functional collaboration.

Essential Functions

• Execute vendor onboarding and maintenance activities by collecting, validating, and entering vendor documentation and data to ensure accuracy, completeness, and compliance with internal requirements

• Monitor vendor master data within enterprise systems and work with vendor master data team on updates as needed

• Support cross‑functional vendor issue resolution by researching, coordinating, and responding to vendor‑related inquiries that impact purchasing, payments, product setup, or compliance

• Assist with vendor contract administration, including tracking, documentation management, and ensuring contracts and associated records remain current and compliant

• Monitor and maintain vendor performance documentation by supporting compliance activities, audit readiness, and remediation efforts

• Partner with internal teams to ensure vendor processes and data support operational and sourcing needs

• Track and report on vendor onboarding and maintenance activities using trackers and system tools to ensure visibility into vendor status and outstanding requirements

• Identify opportunities for process and data improvements, contributing ideas that support continuous improvement in vendor management operations

• Comply with Company and department policies and standards; performs other duties as assigned

Minimum Requirements

• Bachelor's Degree in Business, Supply Chain, or related field or equivalent education and/or experience totaling to 3 years

Preferred Requirements

• Experience with vendor onboarding, vendor master data, or supplier administration

• Familiarity with Supply Chain, Sourcing, Procurement, Accounts Payable, or Compliance processes

• Experience supporting contracts, audits, or regulatory documentation

Skills and Abilities

• Strong oral and written communication skills to effectively collaborate with internal teams and vendors

• Ability to build and maintain positive, collaborative working relationships across functions

• Strong attention to detail and ability to maintain accurate, compliant records

• Problem‑solving skills with a proactive approach to issue resolution and process improvement

• Ability to manage multiple tasks, prioritize work, and meet deadlines within structured processes

• Comfort working with spreadsheets, databases, and enterprise systems

Physical and Cognitive Demands

• Communicate/Hearing Frequently

• Communicate/Talking Frequently

• Learn New Tasks or Concepts Frequently

• Make Timely Decisions in the Context of a Workflow Frequently

• Complete Tasks Independently Constantly

• Maintain Focus Constantly

• Remember Processes & Procedures Constantly

• Stationary Position (Seated) Constantly

• Vision Constantly

• Hand/Eye Coordination Occasionally

• Bend Rarely

• Complete Tasks in a Noisy Environment Rarely

• Feeling/Grasping/Handling Rarely

• Move/Traverse Rarely

• Repetitive Motions Rarely

Working Environment

• Hazards Rarely

Environmental Conditions

• Office: This position primarily operates in a professional office environment in which team members occupy desks in assigned areas or at meeting/collaboration spaces within the building. The building's primary work areas consist of desks, chairs, computers, and other office equipment and devices for professional services.

• Remote: This position primarily completes work from a remote setting, most commonly, a home office. This may be referenced as flexible workplace.

The potential compensation range for this role is below. The final offer amount would be based on various factors such as candidate location (geographical labor market), experience, and skills. $23.17 - $28.37