Executive Assistant

We are looking for an Executive Administrative Assistant who will support Patterson Companies' Chief Financial Officer and Chief Strategy & Development. This individual will provide administrative services to the business unit.  We are seeking a talented, resourceful professional with experience performing a wide variety of administrative and executive-level support-related functions.

Essential Functions

To perform this job successfully, an employee must be able to perform each essential function satisfactorily, with or without reasonable accommodation. To request a reasonable accommodation, notify Human Resources or the manager who oversees the position.

• Manages executives’ calendars and schedules appointments

• Summarizes content of incoming materials, information, or meetings to assist executive. Maintains various database and spreadsheet files as requested

• Locates and attaches documents that require the personal attention of the executive

• Screens incoming calls and correspondence and responds independently when possible

• Prepares agendas, notices, minutes and resolutions for meetings

• Notes commitments made by executive during meetings and arranges for staff implementation

• Arranges for staff members to represent organization at conferences and meetings

• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget

• Handles details of a confidential nature, and performs administrative functions based on understanding of company policy

• Composes and prepares confidential correspondence, reports and other complex documents

• Performs complex and confidential secretarial functions including developing and typing written correspondence. Responds to routine external correspondence

• Types memos, purchase requisitions, payment requests and other department forms and documents

• Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings

• Prepares executive’s expense reports and monthly reimbursements

• Maintains confidentiality of all corporate, personnel and research matters

• Maintains office services by organizing office operations and procedures, reviewing and approving supply requisitions, and monitoring clerical functions

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement

• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments

• Maintains office staff by recruiting, selecting, orienting, and training employees

Job Qualifications

Required Qualifications

• High School Diploma

• At least 8 years of relevant experience

• Solid verbal and written communications skills, personal skills and ability to understand, follow the directions and manage multiple deadlines and projects

• Strong working knowledge in preparing reports, presentation materials, scheduling meetings

• Proficient and accurate keyboarding skills 

• MS Office Suite experience

Preferred Qualifications

• Bachelor’s degree

The potential compensation range for this role is below. The final offer amount would be based on various factors such as candidate location (geographical labor market), experience, and skills. $66,600.00 - $81,600.00